[close]

Volunteer with Specialty Coffee Association

| 2018 Specialty Coffee Expo Volunteer Shift Selection

April 16th - 22nd, 2018




VOLUNTEER SHIFT SELECTION FORM
Thank you for volunteering at the Specialty Coffee Expo this coming April in Seattle, Washington!

Volunteering is more than just lending a hand. It's an opportunity to give back to the community you feel most passionate about. Volunteering fosters relationships with people from around the world that share similar interests. It's the perfect opportunity to help the coffee industry flourish. And not to mention, you can earn a free 3-day Expo badge in exchange.

Before you begin, please read all of the information below.

THE VOLUNTEER PROCESS

Step 1 - Register for your 3-Day Expo Volunteer Badge
If you haven't completed your Expo registration and would like to earn a 3-Day Expo Volunteer Badge, complete your Expo registration prior to selecting your volunteer shifts.

Step 2 - Select your volunteer shifts
Your 3-Day Expo Volunteer badge is pending until you have selected shifts to match the minimum number of hours required for the badge.

Step 3- Work your volunteer shifts at Expo and/or Re:co Symposium.
Join our amazing team of 500 + volunteer onsite to help make the 2018 Specialty Coffee Expo a success. Please be sure to read the ** cancel policy below in case your plans change.

VOLUNTEER COMMITMENT
Anyone attending the show may volunteer for a shift. Attendees can earn a complimentary 3-Day Expo Volunteer Badge ** if they work the minimum number of volunteer hours during Expo and/or Re:co Symposium:
  • SCA Members: 12 hours if sign-up & register on or before February 22nd.
  • SCA Members: 16 hours if sign-up & register on February 23rd or after.
  • Non-members: 16 hours if sign-up & register on or before February 22nd.
  • Non-members: 20 hours if sign-up & register on February 23rd or after.
** There is a $5 volunteer admin fee associated with the 3-Day Expo Volunteer Badge.

SIGN-UP INSTRUCTIONS
  • In order to match your volunteer shifts with your Expo registration, you will need to use the same email address for both.
  • Only select the shifts needed to meet your minimum number of hours required. Once you select a shift it comes out of inventory and will not be available for others to choose. We are counting on you to fulfill your volunteer commitment for the shifts you select.
  • Some positions require prerequisites (listed in the description). Only select the position(s) if you have the prerequisite.
  • BGA Level 1 and Barista Foundation Level Course certifications will be verified.
  • The times listed are the actual times of the volunteer commitment.
  • Volunteer shifts may not be shared by more than one volunteer. We expect the volunteer shifts you select will be worked by you.


** Cancel Policy
SCA must receive written notice to volunteers@sca.coffee prior to April 6, 2018 if you are unable to fulfill your volunteer commitment. If notification is not received before April 6, 2018 and you do not complete your volunteer shift(s), your credit card will be charged for the full 3-Day Expo Badge determined by your Member/Non-Member status and the ticket price on the date you registered.


Interested in a Lead Volunteer Role? Apply Here

Interested in a Station Instructor position?
Those in the "Verified Instructor" pool should have received an email with a link to the Event Preference Form. If you did not receive this, please email Desiree at volunteers@sca.coffee.

Not part of the "Verified Instructor" pool, but completed the SCA Instructor Development Program? Complete the Instructor Application here.


***PLEASE DO NOT SELECT OVERLAPPING SHIFTS - THANK YOU!***

Choose your shifts by clicking on a job/date
Sort by:
Location
Date
Calendar

Shifts

What's your email address?


We need your email so we can communicate with you.

Registration Information


Required fields are marked with an asterisk (*)
PLEASE USE THE SAME EMAIL USED DURING EXPO REGISTRATION.
First Name *
Last Name *
Your cell phone will be one way we will contact you at Expo. If you do not have a U.S. cell phone please indicate that.
Cell Phone *
I give permission for SCA Staff Members and Lead Volunteers to text me during Expo and/or Re:co Symposium regarding my volunteer commitment. *
In order to match your Expo registration accurately with your volunteer requirements, please enter the information below as found on your Expo confirmation email.
This information will be verified and the number of shifts you select will need to match the minimum number of hours needed for us to change your registration status from pending to confirmed.
Indicate your Member Status as listed on your Expo email confirm *
Select the Number of Hours needed as listed on your Expo email confirm
Registration Date *
How did you hear about volunteering at the SCA Expo and what interested you about the opportunity?
Let us know what languages you speak fluently.





Do you possess any technical skills or abilities that would be a contribution to the SCA during the Expo (computer proficiency; public speaking; project management, other)?
Please list any certificates, degrees or diplomas you have received.
How many years have you been volunteering your time and expertise to support the mission and goals of the SCA (SCAA/SCAE)?
What volunteer roles you have held in the past?
What are some of your favorite Volunteer experiences?
Do you give the SCA permission to use your photo on Social Media, Volunteer Wall, and Expo website? *
Upload Picture JPEG (1000pixelsx1000pixels) resolution
Birth date *

Disclaimer

VOLUNTEER AGREEMENT & WAIVER
2018 Specialty Coffee Expo and/or Re:co Symposium

PURPOSE

The purpose of this document is to set forth the terms under which you agree to serve as a volunteer at the 2018 Specialty Coffee Expo and/or Re:co Symposium in Seattle, Washington.


TERMS & CONDITIONS

I understand and agree that:

1. There is no guarantee that SCA can provide me with the time slots needed to earn the minimum number of volunteer hours required to earn a complimentary 3-Day Expo Volunteer Badge. There are a limited number of volunteer slots and most of these slots are filled on a first come basis until all slots are filled.

2. In order to receive credit for the slots worked, I am required to check in at the Volunteer Lounge in Seattle prior to my first shift AND sign in & out for each individual shift on the day of the shift.

3. When I select a volunteer slot I am committing to work the entire time period indicated for the slot. Volunteer hours for a time slot cannot be divided between two or more volunteers.

4. The minimum number of volunteer hours is as follows: SCA Members-12 hours if I register for the Specialty Coffee Expo before February 22, 2018 or 16 hours if I register for the Specialty Coffee Expo after February 22, 2018. Non-Members-16 hours if I register for the Specialty Coffee Expo before February 22, 2018 or 20 hours if I register for the Specialty Coffee Expo after February 22, 2018.

5. Volunteers who meet the minimum number of hours required will earn a 3-Day Expo Volunteer Badge which includes access to the Exhibit Hall during Attendee hours, Lecture Series and Competitions. These credit hours will not apply to any other Badge or any ticketed events or Education Courses/Classes.

6. Volunteer credit (a) has no cash value, (b) is not transferable to another person, and (c) can only be applied to one Expo Volunteer Badge at the 2018 Specialty Coffee Expo in Seattle, Washington.

7. Cancellation Policy: If my plans change and I won’t be attending the 2018 Specialty Coffee Expo and/or Re:co Symposium I will need to cancel prior to April 6, 2018 in order to avoid having my credit card charged. (To cancel send written notification to volunteers@sca.coffee. Include your confirmation email and your specific request for cancellation.)

8. If I miss a shift during the Specialty Coffee Expo, I will contact Theresa at volunteers@sca.coffee to schedule a replacement shift. There is no guarantee that another shift will be available to make up the missed hours.

9. If I fail to cancel prior to April 6, 2018 as per the instructions above, and do not fulfill my volunteer commitment and earn the needed hours for the credit, my credit card will be charged the full price of the 3-Day Expo Badge based on the price at the time I registered.


SCA RELEASE OF LIABILITY, INDEMNITY AND CODE OF CONDUCT

Thank you for taking part in this event hosted by the Specialty Coffee Association. We hope your experience will be enjoyable, educational, and enable you to network and grow with fellow members. In order to provide you with the best possible experience, we have prepared this Release of Liability, Indemnity, and Code of Conduct (“Release”). Please read this document in full and confirm that you understand the document by placing your signature where indicated.

In consideration of being permitted to attend and participate in this event, as a participant, volunteer, competitor, judge or host, the undersigned certifies to and agrees with SCA as follows:

AGE, WAIVER & RELEASE

AGE. I am at least 18 years of age.

EQUIPMENT AND DANGER. I understand that coffee roasting, coffee brewing and other equipment may be operated at the event and that such equipment may cause injury to myself or others. If I operate such equipment at the event, I certify that (a) I am experienced and knowledgeable in the safe operation of all such equipment; and (b) I will, at all times operate the equipment and conduct myself with due care and with consideration for the safety of others.

RELEASE AND INDEMNITY. By participating in the event and executing this Release, I release SCA and its officers, directors, employees, members and agents (the “Released Parties”) from any and all liability for any injury, loss, or damage arising out of or in connection with my participation in the event (other than the gross negligence or wilful misconduct of the Released Parties)

I further agree to indemnify and hold the Released Parties harmless from and against any liability for any injury, loss, damage, cost or expense arising out of or in connection with my negligence or misconduct at or in connection with the event.

REPRODUCTION OF IMAGES. DVD/CD/Video Tape Recording, Photography, Printed Material. I do hereby agree to allow SCA and its affiliates, vendors and the media to use the reproduction of my likeness, work product(s), and/or presentations for distribution in both printed and digital matter. I understand that SCA has the right to make copies of such materials to make available for sale and to retain the proceeds from the sale of such. I also understand that I will not be compensated and that I may not be notified of each use.

GOVERNING LAW; ARBITRATION. This Release will be governed by, and its provisions enforced in accordance with, the laws of the State of California, without regard to its principles of conflicts of laws. In the event a material dispute arises under this Release, such dispute shall be submitted to arbitration and resolved by a single arbitrator (who is a lawyer) in accordance with the Commercial Arbitration Rules of the American Arbitration Association. All such arbitration shall be confidential and shall take place at an office of the American Arbitration Association located in Orange County, California. Each party is entitled to depose one fact witness and any expert witness retained by the other party and to conduct such other discovery as the arbitrator deems appropriate. The arbitrator has no authority to award punitive or exemplary damages. The award or decision rendered by the arbitrator shall be final, binding and conclusive and judgment may be entered upon such award by any court. If the preceding provisions of this paragraph are unenforceable under the applicable law of the event venue (“Venue”), then this Release will be governed by, and its provisions enforced in accordance with, the laws of the location of the Venue, without regard to its principles of conflicts of laws, and in the event a material dispute arises under this Release, such dispute shall be submitted to arbitration and resolved by a single arbitrator under the arbitration rules of the International Chamber of Commerce (“ICC”) at an ICC tribunal in the national capital of the Venue, with the same restrictions on discovery and punitive or exemplary damages as provided above.

SEVERABILITY. If any provision of this Release or its application shall be invalid or unenforceable, that provision shall be reformed so as to preserve the parties' intent to the greatest extent possible, failing which, such provision shall be severed from this Agreement, and the remainder of the Agreement shall continue in full force and effect.

ENTIRE AGREEMENT. This Release constitutes the entire agreement and understanding between the undersigned and SCA with respect to its subject matter and supersedes all prior or contemporaneous communications between the parties.

MODIFICATION. This Release may be changed, waived, discharged or terminated only by an instrument in writing, signed by the participant and SCA.

COMPETITORS. If I am a competitor, I have read, understand and will comply with all of the published rules of my competitive event.

CLASS INSTRUCTORS. If I am a class instructor, I understand that I am required to teach the class based on the SCA curriculum and standards. I understand and acknowledge that the primary intent of my volunteer responsibility is educational, and I agree not to promote my company's products or services in any volunteer position I hold. If I am a lead instructor, station instructor, peer observer, or shadow, I also understand that I am required to participate in the Online Rehearsal for each of the different classes I will be instructing, observing or shadowing.

HOSTS. By participating as a host for the event, I release the SCA and its officers, directors, employees, members and agents. Host further agrees to indemnify and hold the Released Parties harmless from and against any liability for any injury, loss, damage, cost or expense arising out of, or in connection with the Host’s negligence or misconduct at or in connection with the event.

CANCELLATIONS AND REFUNDS FOR TRAVEL
When SCA arranges for transportation, accommodations, or participation in the event, once a reservation is made and payment is tendered for the reservation, should the trip participant elect to subsequently cancel their participation, regardless of the amount of notice given, no refund will be given, except at the discretion of the SCA or according to advertised refund policies. SCA reserves the right to cancel any event at any time before travel departure; in such case all payments received
will be refunded. In any event of cancellation, whether by the participant or SCA, SCA is not responsible for costs or losses associated with the purchase of non-refundable, advance purchase airline tickets.

CHANGES IN SCHEDULE. If I am a volunteer, I understand that the published volunteer schedule contains the intended events and corresponding shifts. SCA assumes no responsibility for cancellation or delay of any event/shift and expressly reserves the right to cancel, advance, postpone, reschedule or substitute any scheduled event/shift without prior notice.

HARASSMENT POLICY
I understand that SCA maintains a zero-tolerance policy for harassment, violent behavior, and sexually offensive behavior or actions. This includes, but it not limited to: harassment toward another individual on the basis of gender, sex, pregnancy, childbirth, religion, creed, race, color, national origin, medical condition, genetic disorder, physical or mental disability, marital status, age or sexual orientation; physical or verbal threats; unwelcome attention; bullying, stalking; use of physical force; behavior that creates a disturbance or is dangerous, including lewd or generally offensive behavior or language; using sexually explicit or offensive language or conduct; and obscene gestures. If I violate this policy, either in person or online, I may be removed from the event without refund and may be banned from future SCA events.

REPORTING HARASSMENT OR OTHER CONDUCT VIOLATIONS
I understand that SCA has taken steps to make it easier to report instances of offensive behavior. I understand that it is very important to SCA that, if I experience any form of harassment, I can and should report it immediately. I understand that SCA cannot address anything that it is not made aware of, and that SCA needs whatever detail can be provided, such as names or other descriptive information.

If you experience or witness harassment, threatening behavior, or other inappropriate conduct, you are strongly encouraged to promptly find the nearest SCA staff member for assistance. If, at any time, you feel that your personal safety or the safety of others is in jeopardy, please call 911 (in the U.S.) or the applicable emergency phone number for the venue.

OTHER SCA EVENT POLICIES
• SCA is not responsible for lost, stolen, or damaged property, or for injuries sustained during the course of the event.
• No firearms or other weapons are ever allowed inside of SCA events.
• Illegal drugs are never allowed inside of SCA events.
• Alcohol may be served or be otherwise available at SCA events; but disorderly conduct is never allowed.
• Attendees doing wilful damage to SCA event property will be required to financially reimburse SCA or the venue.
• We reserve the right to remove you from the event if you violate this Code of Conduct.
• If you are taking photographs of attendees, please respect those that do not wish to be photographed or recorded by asking permission to take pictures.

CONSEQUENCES OF VIOLATION OF CONDUCT RULES
I acknowledge that if I violate any of the conduct rules in this Release during the event, I may be removed from the event for a specific amount of time or the duration of the event and may also be barred from future events. If I break the law, I will be subject to reporting to the proper law enforcement authorities.

By signing below, I confirm that I have read and understood this release of liability, indemnity, and code of conduct and guarantee that I will abide by the rules of the show.

Enter your name here to serve as a digital signature: