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Volunteer with Specialty Coffee Association

| CoffeeChamps Lead Volunteer Application - Reno, New Orleans

December 8th - February 5th, 2018


Thank you for your interest in being a Lead Volunteer at CoffeeChamps.


During the weekend there are several key positions that help the event run smoothly. Please take a look at the different positions, the responsibilities and time commitments below.

If you are able to fulfill the volunteer commitment and would like to be considered for one of these roles, please complete the application.

QUESTIONS? Email Theresa Maguire, Volunteer Manager, at volunteers@sca.coffee.



BARISTA COMPETITION

Judges Calibration Barista - Friday
We are looking for former and future competitors to help our Judges learn, focus, and calibrate the Friday before the Qualifying Competition. You will need to have a Barista Competition routine prepared in advance, the modified Qualifying Competition version of 4 espressos and 4 Signature Beverages, and be ready to perform this routine several times throughout the day. You may also be asked to make espressos outside of these routines for judges to taste and evaluate. The espresso machine, grinder, and some supplies will be provided; you may need to bring some supplies of your own for your routine. More details to follow. Judges Calibration Baristas may not be competitors in the Barista Competition in the 2018 season.

Stage Manager - Friday - Sunday- Position: FILLED
The Stage Manager is the Drum Major or Conductor of the Barista Competition. The Stage Manager has the unique task of orchestrating all competitors, volunteers, and judges on the Barista stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of the Barista Competition, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. The Stage Manager will also set up their stage area on the Friday before the competition. Must be able to lift 50lbs and remain on feet for 8+ hours.

Assistant Stage Manager - Friday - Sunday
One of the most important roles of the Barista Competition is helping the competitors get on and off the stage on time. The Assistant Stage Manager needs to be helpful, friendly, organized, and kind. You'll get to build relationships with competitors and coaches while helping competitors move to the stage area. You will need to be very familiar with the Rules & Regulations of the Barista Competition and remain in constant communication with the Stage Manager about timing and any potential issues or delays. The Assistant Stage Manager will also help The Stage Manager in the set up of their stage area on the Friday before the competition. Must be able to lift 50lbs and remain on feet for 8+ hours.

Emcee - Saturday/Sunday
Do you love the Barista Competition? Do you thrive when talking to a crowd? Can you tell cheesy coffee jokes? We need you! You will need to be very familiar with the Barista Competition and its format - past competitors are especially encouraged to apply! You'll need to focus on the competitor's routine and then engage the competitor for 60-90 seconds with dynamic and exciting questions.

We will have Emcees on the stage as well as near the BGA Cafe engaging consumers as Barista competitors serve their espresso to the audience. You can indicate if you have a preference in the application below.


BREWERS CUP COMPETITION

Judges Calibration Brewer - Friday
We are looking for former and future competitors to help our Judges learn, focus, and calibrate the Friday before the Qualifying Competition. You will need to have a Brewers Cup Open Service Competition routine prepared in advance and be ready to perform this routine several times throughout the day. You may also be asked to make additional coffee outside of these routines for judges to taste and evaluate. The hot water, grinder, and some supplies will be provided; you may need to bring some supplies of your own for your routine. More details to follow. Judges Calibration Brewers may not be competitors in Brewers Cup in the 2018 season.

Stage Manager - Friday - Sunday
The Stage Manager is the Drum Major or Conductor of Brewers Cup. The Stage Manager has the unique task of orchestrating all competitors, volunteers, and judges on the Brewers Cup stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of Brewers Cup, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. The Stage Manager will also set up their stage area on the Friday before the competition. Must be able to lift 50lbs and remain on feet for 8+ hours.

Assistant Stage Manager - Friday
One of the most important roles of the Barista Competition is helping the competitors get on and off the stage on time. The Assistant Stage Manager needs to be helpful, friendly, organized, and kind. You'll get to build relationships with competitors and coaches while helping competitors move to the stage area. You will need to be very familiar with the Rules & Regulations of the Barista Competition and remain in constant communication with the Stage Manager about timing and any potential issues or delays. The Assistant Stage Manager will also help The Stage Manager in the set up of their stage area on the Friday before the competition. Must be able to lift 50lbs and remain on feet for 8+ hours.

For Brewers Cup we will need two Head Runners, one for the Open Service stage and one for the Compulsory stage. You can indicate if you have a preference in the application below.

Emcee - Saturday/Sunday
Do you love Brewers Cup? Do you thrive when talking to a crowd? Can you tell cheesy coffee jokes? We need you! You will need to be very familiar with Brewers Cup and its format - past competitors are especially encouraged to apply! You'll need to focus on the competitor's routine and then engage the competitor for 60-90 seconds with dynamic and exciting questions.

We will have Emcees on the stage as well as engaging consumers as Brewers Cup competitors serve their Open Service coffee to the audience. You can indicate if you have a preference in the application below.

CUP TASTERS COMPETITION

Stage Manager - Friday-Sunday
The Stage Manager is the Drum Major or Conductor of Cup Tasters. The Stage Manager has the unique task of orchestrating all competitors and volunteers on the Cup Tasters stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of Cup Tasters, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. The Stage Manager will also set up their stage area on the Friday before the competition. Must be able to lift 50lbs and remain on feet for 8+ hours.

Emcee - Saturday/Sunday
Do you love the fast pace of Cup Tasters? Do you thrive when talking to a crowd? Can you tell cheesy coffee jokes? We need you! You will need to be very familiar with Cup Tasters and its format - past competitors are especially encouraged to apply!


ROASTER COMPETITION

Judges Calibration Brewer - Friday
We are looking for former and future competitors from any competition to help our Judges learn, focus, and calibrate the Friday before the Qualifying Competition. You will be making coffee for the judges as well as reading pre-written presentations to the judges for evaluation. The hot water, grinder, and supplies will be provided. More details to follow. Judges Calibration Brewers may not be competitors in the Roaster Competition in the 2018 season.

Stage Manager - Friday - Sunday
The Stage Manager is the Drum Major or Conductor of the Roaster Competition. The Stage Manager has the unique task of orchestrating all competitors, volunteers, and judges on the Roaster stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of the Roaster Competition, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. The Stage Manager will also set up their stage area on the Friday before the competition. Must be able to lift 50lbs and remain on feet for 8+ hours.

Assistant Stage Manager - Friday
One of the most important roles of the Barista Competition is helping the competitors get on and off the stage on time. The Assistant Stage Manager needs to be helpful, friendly, organized, and kind. You'll get to build relationships with competitors and coaches while helping competitors move to the stage area. You will need to be very familiar with the Rules & Regulations of the Barista Competition and remain in constant communication with the Stage Manager about timing and any potential issues or delays. The Assistant Stage Manager will also help The Stage Manager in the set up of their stage area on the Friday before the competition. Must be able to lift 50lbs and remain on feet for 8+ hours.

BGA CAFE

BGA Cafe Manager - Friday - Sunday
Consumer engagement is a huge part of CoffeeChamps! The BGA Cafe will feature Barista Competitors and guest baristas from roasters across the USA as well as past Barista Champions. Your job as the BGA Cafe Manager will be to keep the cafe operating as smoothly as possible, including ensuring baristas arrive and depart on time, directing porters to assist with dishes, and overseeing the equipment's operation on the bar. Must be able to lift 50lbs and remain on feet for 8+ hours. Must be a BGA member and Barista Level 1 or Barista Foundation Certified.

BACK OF HOUSE

Scorekeeper - Saturday - Sunday
Love spreadsheets? Want to be an integral part of the competitions, but prefer to be behind the scenes? Then Score keeping is for you! You'll enter scores from Roaster, Brewers Cup, Cup Tasters, and Barista competitions into excel spreadsheets, scan them into the computer, keep a running ranking sheet, and keep the score sheets organized. Score keeping requires focus and attention to detail as well as complete non-disclosure about the scores you see throughout the day.
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Registration Information


Required fields are marked with an asterisk (*)
First Name *
Last Name *
Phone Number *
Skype User Name
As part of the application process we may need to contact you to discuss your role in greater detail. How would you prefer us to contact you? *

Company Name/Employer *
Job Title *
Street Address including City, State and Zip Code *
Are you at least 18 years old? *
Membership type *





Please select the location for which you are applying *


Please select the competition(s) or area(s) for which you are applying (check all that apply) *





Please select the job(s) for which you are applying (check all that apply) *






For Brewers Cup and Barista Assistant Stage Managers Only
Have you held this position before? *
Years of competition experience? *
Years of coffee experience *
Please detail your past competition and/or coffee experience *
Please explain why you would like this position *
Check all of the SCA Certifications you have completed. Double check your SCA profile to make sure the certifications are showing, otherwise it may delay the verification process.
























Please upload a headshot. Headshot should be cropped square with a 1000x1000 pixel minimum. No selfies please. If you are in the Southern California area we can arrange a time for you to come into the office to be photographed.
Please provide a biography (50 word maximum). This will be used in promotional materials including, but not limited to our websites, social media, etc. *
Do you give the SCA permission to use your Photo and Bio on our their websites and social media? (Your answer will not affect your ability to be a volunteer) *
FUN FACTS: The questions below may be used on SCA, BGA, or RG event websites where we feature our volunteers.
Professional Title (can be fun or factual). Can be different than what you provided above. *
What do you love most about volunteering or the coffee community (summed up into one sentence)? *
What is your favorite Volunteer Position? *
Any additional comments?
Thank you again for interest in becoming a lead volunteer! We will review your application and contact you in the upcoming weeks to let you know your application status.

Disclaimer

RELEASE OF LIABILITY, INDEMNITY, AND CODE OF CONDUCT
REQUIRED FOR ALL PARTICIPANTS


CoffeeChamps
Reno, Nevada - December 1-3, 2017
New Orleans, Louisiana - February 2-4, 2018

PURPOSE

The purpose of this document is to inform and keep volunteers of the Specialty Coffee Association apprised of the expectations and responsibilities surrounding the volunteer commitment.


Thank you for taking part in this event hosted by the Specialty Coffee Association. We hope your experience will be enjoyable, educational, and enable you to network and grow with fellow members. In order to provide you with the best possible experience, we have prepared this Release of Liability, Indemnity, and Code of Conduct ("Release"). Please read this document in full and confirm that you understand the document by placing your signature where indicated.

In consideration of being permitted to attend and participate in this event, as a participant, volunteer, competitor, judge or host, the undersigned certifies to and agrees with SCA as follows:

AGE, WAIVER & RELEASE

AGE. I am at least 18 years of age.

EQUIPMENT AND DANGER. I understand that coffee roasting, coffee brewing and other equipment may be operated at the event and that such equipment may cause injury to myself or others. If I operate such equipment at the event, I certify that (a) I am experienced and knowledgeable in the safe operation of all such equipment; and (b) I will, at all times operate the equipment and conduct myself with due care and with consideration for the safety of others.

RELEASE AND INDEMNITY. By participating in the event and executing this Release, I release SCA and its officers, directors, employees, members and agents (the "Released Parties") from any and all liability for any injury, loss, or damage arising out of or in connection with my participation in the event (other than the gross negligence or wilful misconduct of the Released Parties)

I further agree to indemnify and hold the Released Parties harmless from and against any liability for any injury, loss, damage, cost or expense arising out of or in connection with my negligence or misconduct at or in connection with the event.

REPRODUCTION OF IMAGES. DVD/CD/Video Tape Recording, Photography, Printed Material. I do hereby agree to allow SCA and its affiliates, vendors and the media to use the reproduction of my likeness, work product(s), and/or presentations for distribution in both printed and digital matter. I understand that SCA has the right to make copies of such materials to make available for sale and to retain the proceeds from the sale of such. I also understand that I will not be compensated and that I may not be notified of each use.

GOVERNING LAW; ARBITRATION. This Release will be governed by, and its provisions enforced in accordance with, the laws of the State of California, without regard to its principles of conflicts of laws. In the event a material dispute arises under this Release, such dispute shall be submitted to arbitration and resolved by a single arbitrator (who is a lawyer) in accordance with the Commercial Arbitration Rules of the American Arbitration Association. All such arbitration shall be confidential and shall take place at an office of the American Arbitration Association located in Orange County, California. Each party is entitled to depose one fact witness and any expert witness retained by the other party and to conduct such other discovery as the arbitrator deems appropriate. The arbitrator has no authority to award punitive or exemplary damages. The award or decision rendered by the arbitrator shall be final, binding and conclusive and judgment may be entered upon such award by any court. If the preceding provisions of this paragraph are unenforceable under the applicable law of the event venue ("Venue"), then this Release will be governed by, and its provisions enforced in accordance with, the laws of the location of the Venue, without regard to its principles of conflicts of laws, and in the event a material dispute arises under this Release, such dispute shall be submitted to arbitration and resolved by a single arbitrator under the arbitration rules of the International Chamber of Commerce ("ICC") at an ICC tribunal in the national capital of the Venue, with the same restrictions on discovery and punitive or exemplary damages as provided above.

SEVERABILITY. If any provision of this Release or its application shall be invalid or unenforceable, that provision shall be reformed so as to preserve the parties' intent to the greatest extent possible, failing which, such provision shall be severed from this Agreement, and the remainder of the Agreement shall continue in full force and effect.

ENTIRE AGREEMENT. This Release constitutes the entire agreement and understanding between the undersigned and SCA with respect to its subject matter and supersedes all prior or contemporaneous communications between the parties.

MODIFICATION. This Release may be changed, waived, discharged or terminated only by an instrument in writing, signed by the participant and SCA.

COMPETITORS. If I am a competitor, I have read, understand and will comply with all of the published rules of my competitive event.

CLASS INSTRUCTORS. If I am a class instructor, I understand that I am required to teach the class based on the SCA curriculum and standards. I understand and acknowledge that the primary intent of my volunteer responsibility is educational, and I agree not to promote my company's products or services in any volunteer position I hold. If I am a lead instructor, station instructor, peer observer, or shadow, I also understand that I am required to participate in the Online Rehearsal for each of the different classes I will be instructing, observing or shadowing.

HOSTS. By participating as a host for the event, I release the SCA and its officers, directors, employees, members and agents. Host further agrees to indemnify and hold the Released Parties harmless from and against any liability for any injury, loss, damage, cost or expense arising out of, or in connection with the Host's negligence or misconduct at or in connection with the event.

CANCELLATIONS AND REFUNDS FOR TRAVEL
When SCA arranges for transportation, accommodations, or participation in the event, once a reservation is made and payment is tendered for the reservation, should the trip participant elect to subsequently cancel their participation, regardless of the amount of notice given, no refund will be given, except at the discretion of the SCA or according to advertised refund policies. SCA reserves the right to cancel any event at any time before travel departure; in such case all payments received will be refunded. In any event of cancellation, whether by the participant or SCA, SCA is not responsible for costs or losses associated with the purchase of non-refundable, advance purchase airline tickets.

CHANGES IN SCHEDULE. If I am a volunteer, I understand that the published volunteer schedule contains the intended events and corresponding shifts. SCA assumes no responsibility for cancellation or delay of any event/shift and expressly reserves the right to cancel, advance, postpone, reschedule or substitute any scheduled event/shift without prior notice.

HARASSMENT POLICY
I understand that SCA maintains a zero-tolerance policy for harassment, violent behavior, and sexually offensive behavior or actions. This includes, but it not limited to: harassment toward another individual on the basis of gender, sex, pregnancy, childbirth, religion, creed, race, color, national origin, medical condition, genetic disorder, physical or mental disability, marital status, age or sexual orientation; physical or verbal threats; unwelcome attention; bullying, stalking; use of physical force; behavior that creates a disturbance or is dangerous, including lewd or generally offensive behavior or language; using sexually explicit or offensive language or conduct; and obscene gestures. If I violate this policy, either in person or online, I may be removed from the event without refund and may be banned from future SCA events.

REPORTING HARASSMENT OR OTHER CONDUCT VIOLATIONS
I understand that SCA has taken steps to make it easier to report instances of offensive behavior. I understand that it is very important to SCA that, if I experience any form of harassment, I can and should report it immediately. I understand that SCA cannot address anything that it is not made aware of, and that SCA needs whatever detail can be provided, such as names or other descriptive information.

If you experience or witness harassment, threatening behavior, or other inappropriate conduct, you are strongly encouraged to promptly find the nearest SCA staff member for assistance. If, at any time, you feel that your personal safety or the safety of others is in jeopardy, please call 911 (in the U.S.) or the applicable emergency phone number for the venue.

OTHER SCA EVENT POLICIES
• SCA is not responsible for lost, stolen, or damaged property, or for injuries sustained during the course of the event.
• No firearms or other weapons are ever allowed inside of SCA events.
• Illegal drugs are never allowed inside of SCA events.
• Alcohol may be served or be otherwise available at SCA events; but disorderly conduct is never allowed.
• Attendees doing wilful damage to SCA event property will be required to financially reimburse SCA or the venue.
• We reserve the right to remove you from the event if you violate this Code of Conduct.
• If you are taking photographs of attendees, please respect those that do not wish to be photographed or recorded by asking permission to take pictures.

CONSEQUENCES OF VIOLATION OF CONDUCT RULES
I acknowledge that if I violate any of the conduct rules in this Release during the event, I may be removed from the event for a specific amount of time or the duration of the event and may also be barred from future events. If I break the law, I will be subject to reporting to the proper law enforcement authorities.


By checking the box below and entering my digital signature, I confirm that I have read and understood this Release of Liability, Indemnity, and Code of Conduct and guarantee that I will abide by the rules of the event.

Enter your name here to serve as a digital signature: