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Volunteer with Specialty Coffee Association

| 2018 Specialty Coffee Expo - Lead Volunteer Application

April 16th - 22nd, 2018



ALL LEAD VOLUNTEER POSITIONS HAVE BEEN FILLED



To sign up for other volunteer positions please visit our Expo Website.


LEAD VOLUNTEER APPLICATION FORM



Interested in filling a Lead Volunteer role at the 2018 Specialty Coffee Expo? Great! We have lot's of different opportunities available, so take a minute to see which one is right for you.

If you are able to fulfill the volunteer commitment and would like to be considered for one of these roles, please complete the application below. Questions? Contact Theresa Maguire, Volunteer Manager, at volunteers@sca.coffee.


LEAD ROLES & RESPONSIBILITIES



Expo



Cupping Exchange Manager - Thursday-Sunday FILLED

The cupping exchange manager will ensure that the cupping rooms/stations are set properly for each session and ensure that it runs smoothly. This position will supervise temporary staff to ensure dishes are washed/returned, check with volunteers to ensure they have required supplies on hand, oversee monitors, and assist with light sorting/packing at the close of the session.

Green Team Lead Volunteer - FILLED
The lead volunteers for sustainability will manage the Green Team volunteers on site between Thursday and Sunday. The Green Team helps the SCA uphold our commitment to event sustainability by keeping compostable and recyclable waste out of the landfill and many Green Team volunteers are first-time attendees to Expo. As the lead volunteer, you will be responsible for greeting, orienting, placing and swapping out members of the green team to cover as many waste stations as possible during each volunteer shift. You will be the main point of contact for Green Team volunteers as well as for industry sustainability leaders who meet with Green Team members to put on-site waste reduction efforts into the context of coffee industry sustainability. This is a half-day commitment for four days, Thursday-Sunday.

Education Office Assistant - Thursday-Sunday FILLED

The Education office assistant will help on site Thursday through Sunday primarily working in the Education office. Duties include but are not limited to: sorting/organizing class handouts and delivering to appropriate classes, collecting sign in sheets and surveys, preparing/labeling class materials and coffee, general runner duties as needed for classrooms, fill gaps and assist as needed in Courses, assist with set up and pack up.

Registration Volunteer Coordinator - Wednesday - Sunday - FILLED

In this role you will assist the Association in providing Expo attendees with a positive registration experience by overseeing the Traffic & Queue Control Coordinators. You will place these volunteers in different positions throughout the registration area to direct attendees to the proper queue lines, answer registration questions prior to attendees reaching the counter, making sure attendees have the proper paperwork completed and assist in helping attendees to move through the queue lines as quickly as possible. You will also be responsible for stocking the lanyards and helping staff to ensure the queue lines are moving quickly and efficiently. This is a half-day commitment for five days, Wednesday-Sunday. Please indicate if you would prefer the morning or afternoon time frame. There will be a mandatory training webinar prior to the show.

Volunteer Lounge: Check-in Coordinator - FILLED

The Volunteer Lounge: Check-in Coordinator will help in the Volunteer Lounge from Tuesday-Sunday. In this position you will assist the Volunteer Manager with a variety of tasks related to volunteer check-in, volunteer training and helping placing volunteers in their shifts. You will also assist in tracking volunteer hours, filling onsite volunteer needs and overseeing special events happening in the volunteer lounge throughout the week. The hours for this position are all day Tuesday, Wednesday and Thursday and 1/2 days on Friday, Saturday and Sunday. This will be a shared position. There will be a mandatory training webinar prior to the show.


U.S. Coffee Championship Positions



Barista Competition



Judges Calibration Barista - Thursday FILLED

We are looking for former and future competitors to help our Judges learn, focus, and calibrate the Thursday before the U.S. Coffee Championships. You will need to have a Barista Competition routine prepared in advance, the modified U.S. Coffee Championships version of 4 espressos and 4 Signature Beverages, and be ready to perform this routine several times throughout the day. You may also be asked to make espressos outside of these routines for judges to taste and evaluate. The espresso machine, grinder, and some supplies will be provided; you may need to bring some supplies of your own for your routine. More details to follow. Judges Calibration Baristas may not be competitors in the U.S. Barista Championships in the 2017 season.

Stage Manager - Thursday-Sunday FILLED

The Stage Manager is the Drum Major or Conductor of the Barista Championship. The Stage Manager has the unique task of orchestrating all competitors, volunteers, and judges on the Barista stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of the Barista Championship, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. The Stage Manager will also set up their stage area on the Thursday before the championship. Must be able to lift 50lbs and remain on feet for 8+ hours.

Assistant Stage Manager (Front/Back Stage)- Friday-Sunday FILLED

One of the most important roles of the Barista Championship. Assistant Stage Manager will help the Stage Manager in orchestrating all competitors, volunteers, and judges on the Barista stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of the Barista Championship, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. Must be able to lift 50lbs and remain on feet for 8+ hours.

Emcee - Friday-Sunday FILLED

Do you love the Barista Championship? Do you thrive when talking to a crowd? Can you tell cheesy coffee jokes? We need you! You will need to be very familiar with the Barista Championship and its format - past competitors are especially encouraged to apply! You'll need to focus on the competitor's routine and then engage the competitor for 60-90 seconds with dynamic and exciting questions.


Brewers Cup


Judges Calibration Brewer - Thursday FILLED

We are looking for former and future competitors to help our Judges learn, focus, and calibrate the Thursday before the U.S. Coffee Championships. You will need to have a Brewers Cup Open Service Competition routine prepared in advance and be ready to perform this routine several times throughout the day. You may also be asked to make additional coffee outside of these routines for judges to taste and evaluate. The hot water, grinder, and some supplies will be provided; you may need to bring some supplies of your own for your routine. More details to follow. Judges Calibration Brewers may not be competitors in Brewers Cup in the 2017 season.

Stage Manager - Thursday-Sunday FILLED

The Stage Manager is the Drum Major or Conductor of Brewers Cup. The Stage Manager has the unique task of orchestrating all competitors, volunteers, and judges on the Brewers Cup stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of Brewers Cup, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. The Stage Manager will also set up their stage area on the Thursday before the competition. Must be able to lift 50lbs and remain on feet for 8+ hours.

Assistant Stage Manager (Front/Back Stage)- Friday-Sunday FILLED

One of the most important roles of the Brewers Cup Championship. Assistant Stage Manager will help the Stage Manager in orchestrating all competitors, volunteers, and judges on the Brewers Cup stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of the Brewers Cup Championship, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. Must be able to lift 50lbs and remain on feet for 8+ hours.

Emcee - Friday / Saturday FILLED

Do you love Brewers Cup? Do you thrive when talking to a crowd? Can you tell cheesy coffee jokes? We need you! You will need to be very familiar with Brewers Cup and its format - past competitors are especially encouraged to apply! You'll need to focus on the competitor's routine and then engage the competitor for 60-90 seconds with dynamic and exciting questions.

Cup Tasters


Stage Manager - Thursday-Sunday FILLED

The Stage Manager is the Drum Major or Conductor of Cup Tasters. The Stage Manager has the unique task of orchestrating all competitors and volunteers on the Cup Tasters stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of Cup Tasters, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. The Stage Manager will also set up their stage area on the Thursday before the competition. Must be able to lift 50lbs and remain on feet for 8+ hours.

Emcee - Friday/Saturday FILLED

Do you love the fast pace of Cup Tasters? Do you thrive when talking to a crowd? Can you tell cheesy coffee jokes? We need you! You will need to be very familiar with Cup Tasters and its format - past competitors are especially encouraged to apply!

Roaster


Stage Manager - Thursday-Sunday - FILLED

The Stage Manager is the Drum Major or Conductor of the Roaster Championship. The Stage Manager has the unique task of orchestrating all competitors, volunteers, and judges on the Roaster stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of the Roaster Championship, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. The Stage Manager will also set up their stage area on the Thursday before the competition. Must be able to lift 50lbs and remain on feet for 8+ hours.

Assistant Stage Manager - Friday-Sunday FILLED

One of the most important roles of the Roaster Championship. Assistant Stage Manager will help the Stage Manager in orchestrating all competitors, volunteers, and judges on the Roaster stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of the Roaster Championship, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. Must be able to lift 50lbs and remain on feet for 8+ hours.

BGA Cafe


Cafe Manager - Thursday-Sunday FILLED

Consumer engagement is a huge part of the U.S. Coffee Championships! Your job as the BGA Cafe Manager will be to keep the cafe operating as smoothly as possible, including ensuring volunteers arrive and depart on time, directing porters to assist with dishes, and overseeing the equipment's operation on the bar. Must be able to lift 50lbs and remain on feet for 8+ hours. Must be BGA member and Level 1 Certified.

Back of House


USCC Scorekeeper - Friday-Sunday FILLED

Love spreadsheets? Want to be an integral part of the competitions, but prefer to be behind the scenes? Then Scorekeeping is for you! You'll enter scores from Roaster, Brewers Cup, Cup Tasters, and Barista competitions into excel spreadsheets, scan them into the computer, keep a running ranking sheet, and keep the scoresheets organized. Scorekeeping requires focus and attention to detail as well as complete non-disclosure about the scores you see throughout the day.

USCC: Check-in Coordinator - Friday-Sunday FILLED

As USCC: Check-in Coordinator you will escort the USCC volunteers to their stage and introduce them to their stage manager at the beginning of their shift. You will work closely with the Volunteer Manger to fill open volunteer spots during the Championship so that they will run smoothly. This is a half-day commitment for three days, Friday-Sunday. Please indicate if you would prefer the morning or afternoon time frame.


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Shifts

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Registration Information


Required fields are marked with an asterisk (*)
First Name *
Last Name *
Phone Number *

A full 10-digit phone number (for example: 555-123-1234, (555) 123-1234, 555.123.1234, etc)
Skype User Name
As part of the application process we may need to contact you to discuss your role in greater detail. How would you prefer us to contact you? *

Address including City, State *
Company Name/Employer *
Job Title *
Are you at least 18 years old? *
Membership type *




Please select the positions you would like to be considered for below (check all that apply):



















For Barista & Brewers Cup Assistant Stage Managers - select which service you prefer
For Registration Volunteer Coordinator & USCC Volunteer Assistant Only - indicate your time of day preference
Have you held this position before? *
Years of competition experience? *
Years of coffee experience *
Please list in detail your past competition and/or coffee experience. *
Please explain why you would like this position *
Check all of the SCA Certifications you have completed. Double check your SCA profile to make sure the certifications are showing, otherwise it may delay the verification process.










Please upload a headshot. Headshot should be cropped square with a 1000x1000 pixel minimum. No selfies please. If you are in the Southern California area we can arrange a time for you to come into the office to be photographed.
Please provide a biography (50 word maximum). This will be used in promotional materials including, but not limited to our websites, social media, etc. *
Do you give the SCA permission to use your Photo and Bio on our their websites and social media? (Your answer will not affect your ability to be a volunteer) *
FUN FACTS: The questions below may be used on SCAA, BGA, or RG event websites where we feature our volunteers.
Professional Title (can be fun or factual). Can be different than what you provided above. *
What do you love most about volunteering or the coffee community (summed up into one sentence)? *
What is your favorite Volunteer Position? *
Any additional comments?
Thank you again for interest in becoming a lead volunteer! We will review your application and contact you in the upcoming weeks to let you know your application status.

Disclaimer

2018 SCA EXPO LEAD VOLUNTEER APPLICATION SUBMISSION AGREEMENT

By submitting this application for a Lead Volunteer Position at the 2018 SCA Expo you understand and acknowledge the following:

  • You are indicating your desire to be a Lead Volunteer only; this application does not guarantee approval of any position you have indicated.

  • You understand the time commitment and position requirements for the Lead positions you are applying for and acknowledge you are able to fulfill these commitments and requirements if selected for the position.

  • Approval is based on a number of things including meeting the position requirements, expertise and experience and the date and time application is received.

  • Approval is role specific. There is no guarantee that positions for a particular role will be available at the time you submit your application.

  • Status notifications will be emailed and could take up to 4 weeks from the time your application is submitted.
  • If approved for a position, it is not guaranteed until your Expo registration is complete. Email approvals will include a 2018 Expo registration completion date. If your registration has not been completed by this date, SCA reserves the right to fill your position with another applicant.



  • SCA RELEASE OF LIABILITY, INDEMNITY AND CODE OF CONDUCT

    Thank you for taking part in this event hosted by the Specialty Coffee Association. We hope your experience will be enjoyable, educational, and enable you to network and grow with fellow members. In order to provide you with the best possible experience, we have prepared this Release of Liability, Indemnity, and Code of Conduct ("Release"). Please read this document in full and confirm that you understand the document by placing your signature where indicated.

    In consideration of being permitted to attend and participate in this event, as a participant, volunteer, competitor, judge or host, the undersigned certifies to and agrees with SCA as follows:

    AGE, WAIVER & RELEASE

    AGE. I am at least 18 years of age.

    EQUIPMENT AND DANGER. I understand that coffee roasting, coffee brewing and other equipment may be operated at the event and that such equipment may cause injury to myself or others. If I operate such equipment at the event, I certify that (a) I am experienced and knowledgeable in the safe operation of all such equipment; and (b) I will, at all times operate the equipment and conduct myself with due care and with consideration for the safety of others.

    RELEASE AND INDEMNITY. By participating in the event and executing this Release, I release SCA and its officers, directors, employees, members and agents (the "Released Parties") from any and all liability for any injury, loss, or damage arising out of or in connection with my participation in the event (other than the gross negligence or wilful misconduct of the Released Parties)

    I further agree to indemnify and hold the Released Parties harmless from and against any liability for any injury, loss, damage, cost or expense arising out of or in connection with my negligence or misconduct at or in connection with the event.

    REPRODUCTION OF IMAGES. DVD/CD/Video Tape Recording, Photography, Printed Material. I do hereby agree to allow SCA and its affiliates, vendors and the media to use the reproduction of my likeness, work product(s), and/or presentations for distribution in both printed and digital matter. I understand that SCA has the right to make copies of such materials to make available for sale and to retain the proceeds from the sale of such. I also understand that I will not be compensated and that I may not be notified of each use.

    GOVERNING LAW; ARBITRATION. This Release will be governed by, and its provisions enforced in accordance with, the laws of the State of California, without regard to its principles of conflicts of laws. In the event a material dispute arises under this Release, such dispute shall be submitted to arbitration and resolved by a single arbitrator (who is a lawyer) in accordance with the Commercial Arbitration Rules of the American Arbitration Association. All such arbitration shall be confidential and shall take place at an office of the American Arbitration Association located in Orange County, California. Each party is entitled to depose one fact witness and any expert witness retained by the other party and to conduct such other discovery as the arbitrator deems appropriate. The arbitrator has no authority to award punitive or exemplary damages. The award or decision rendered by the arbitrator shall be final, binding and conclusive and judgment may be entered upon such award by any court. If the preceding provisions of this paragraph are unenforceable under the applicable law of the event venue ("Venue"), then this Release will be governed by, and its provisions enforced in accordance with, the laws of the location of the Venue, without regard to its principles of conflicts of laws, and in the event a material dispute arises under this Release, such dispute shall be submitted to arbitration and resolved by a single arbitrator under the arbitration rules of the International Chamber of Commerce ("ICC") at an ICC tribunal in the national capital of the Venue, with the same restrictions on discovery and punitive or exemplary damages as provided above.

    SEVERABILITY. If any provision of this Release or its application shall be invalid or unenforceable, that provision shall be reformed so as to preserve the parties' intent to the greatest extent possible, failing which, such provision shall be severed from this Agreement, and the remainder of the Agreement shall continue in full force and effect.

    ENTIRE AGREEMENT. This Release constitutes the entire agreement and understanding between the undersigned and SCA with respect to its subject matter and supersedes all prior or contemporaneous communications between the parties.

    MODIFICATION. This Release may be changed, waived, discharged or terminated only by an instrument in writing, signed by the participant and SCA.

    COMPETITORS. If I am a competitor, I have read, understand and will comply with all of the published rules of my competitive event.

    CLASS INSTRUCTORS. If I am a class instructor, I understand that I am required to teach the class based on the SCA curriculum and standards. I understand and acknowledge that the primary intent of my volunteer responsibility is educational, and I agree not to promote my company's products or services in any volunteer position I hold. If I am a lead instructor, station instructor, peer observer, or shadow, I also understand that I am required to participate in the Online Rehearsal for each of the different classes I will be instructing, observing or shadowing.

    HOSTS. By participating as a host for the event, I release the SCA and its officers, directors, employees, members and agents. Host further agrees to indemnify and hold the Released Parties harmless from and against any liability for any injury, loss, damage, cost or expense arising out of, or in connection with the Host's negligence or misconduct at or in connection with the event.

    CANCELLATIONS AND REFUNDS FOR TRAVEL
    When SCA arranges for transportation, accommodations, or participation in the event, once a reservation is made and payment is tendered for the reservation, should the trip participant elect to subsequently cancel their participation, regardless of the amount of notice given, no refund will be given, except at the discretion of the SCA or according to advertised refund policies. SCA reserves the right to cancel any event at any time before travel departure; in such case all payments received
    will be refunded. In any event of cancellation, whether by the participant or SCA, SCA is not responsible for costs or losses associated with the purchase of non-refundable, advance purchase airline tickets.

    CHANGES IN SCHEDULE. If I am a volunteer, I understand that the published volunteer schedule contains the intended events and corresponding shifts. SCA assumes no responsibility for cancellation or delay of any event/shift and expressly reserves the right to cancel, advance, postpone, reschedule or substitute any scheduled event/shift without prior notice.

    HARASSMENT POLICY
    I understand that SCA maintains a zero-tolerance policy for harassment, violent behavior, and sexually offensive behavior or actions. This includes, but it not limited to: harassment toward another individual on the basis of gender, sex, pregnancy, childbirth, religion, creed, race, color, national origin, medical condition, genetic disorder, physical or mental disability, marital status, age or sexual orientation; physical or verbal threats; unwelcome attention; bullying, stalking; use of physical force; behavior that creates a disturbance or is dangerous, including lewd or generally offensive behavior or language; using sexually explicit or offensive language or conduct; and obscene gestures. If I violate this policy, either in person or online, I may be removed from the event without refund and may be banned from future SCA events.

    REPORTING HARASSMENT OR OTHER CONDUCT VIOLATIONS
    I understand that SCA has taken steps to make it easier to report instances of offensive behavior. I understand that it is very important to SCA that, if I experience any form of harassment, I can and should report it immediately. I understand that SCA cannot address anything that it is not made aware of, and that SCA needs whatever detail can be provided, such as names or other descriptive information.

    If you experience or witness harassment, threatening behavior, or other inappropriate conduct, you are strongly encouraged to promptly find the nearest SCA staff member for assistance. If, at any time, you feel that your personal safety or the safety of others is in jeopardy, please call 911 (in the U.S.) or the applicable emergency phone number for the venue.

    OTHER SCA EVENT POLICIES
    - SCA is not responsible for lost, stolen, or damaged property, or for injuries sustained during the course of the event.
    - No firearms or other weapons are ever allowed inside of SCA events.
    - Illegal drugs are never allowed inside of SCA events.
    - Alcohol may be served or be otherwise available at SCA events; but disorderly conduct is never allowed.
    - Attendees doing wilful damage to SCA event property will be required to financially reimburse SCA or the venue.
    - We reserve the right to remove you from the event if you violate this Code of Conduct.
    - If you are taking photographs of attendees, please respect those that do not wish to be photographed or recorded by asking permission to take pictures.

    CONSEQUENCES OF VIOLATION OF CONDUCT RULES
    I acknowledge that if I violate any of the conduct rules in this Release during the event, I may be removed from the event for a specific amount of time or the duration of the event and may also be barred from future events. If I break the law, I will be subject to reporting to the proper law enforcement authorities.

    By signing below, I confirm that I have read and understood this release of liability, indemnity, and code of conduct and guarantee that I will abide by the rules of the show.